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What to Expect with a Monitoring Program

An employer may be notified by a Review Officer that it will be monitored for pay equity compliance as per Pay Equity Act.

The employer is requested to:

Post a Notice of Requirement to Achieve and Maintain Pay Equity in a prominent location in the workplace.

Complete and return the Certificate of Posting to the Review Officer.

Upon request, the employer must provide the Review Officer with the following information:

  1. The legal name of the employer.
  2. The total number of employees and locations in Ontario, including a list of all staff with job titles and the gender of each incumbent (including full-time, part-time, contract, management and executive staff).
  3. A list of all male and female job classes, including the male comparators, job values and job rates; or a listing of all jobs, gender of incumbent and pay rate.
  4. A copy of any collective agreements (if applicable).

The employer is encouraged to access the Guides and e-Tools on the Pay Equity Office website, including a Guide to the Act, e-learning modules and a Step-by-Step Mini-kit. 

The review may take up to 24 months, and the employer will be required to provide payroll records for current and former employees so that information can be verified. 

At the end of the review, the Review Officer will send a letter and a Decision outlining the findings. The employer will be required to place the Decision in a common area (such as a bulletin board in the employee lunch/break room) of the workplace for all employees to read.

The Notice of Decision or a summary of an Order will also be posted on the Pay Equity Commission's public website under Decisions.