Maintenance Journal
January 1 - December 31, 2000

Sample

This sample Maintenance Journal shows how a small organization kept track of pay
equity maintenance issues over a six-month period.

Date:  Jan. 12

What's happening?
New duties assigned to Receptionist job class:
• Scan, re-format, proofread documents from company archives;
• Docs to Web writer - no editing;
• Assist CSRs in filling out publication orders.

Employee:  Sonia G.

Action: Requested updated job description from H.R., with Sonia's and Supv. comments. All info needed by Feb. 11th.

Bring forward:  Check progress by Jan. 27th

Resolution:

Date:  Jan. 20

What's happening?
Employee asking whether issue is pay equity or equal pay for equal work - Jon and Helen doing the same job of Business Analyst.

Employee: Jon V.

Action: Referred application to PECttee - next mtg. Feb. 14

Bring forward:  Feb. 14

Resolution:

Date:  Jan. 27

What's happening?
Employee in Systems Technician male job class wants job reevaluated. Supporting docs rec'd and approved by Supv.

Employee:  Patrick Y.

Action: Re-evaluation at next PECttee mtg on Feb. 14.

Bring forward:  Feb. 14

Resolution:

Date:  Feb. 9

What's happening?
Rec'd updated description for Receptionist. Changes approved by Supv.

Employee:  Sonia G.

Action: Re-evaluation at next PECttee mtg on Feb. 14.

Bring forward:  Feb. 14

Resolution:

Date:  Feb. 14

What's happening?
PECttee meets to reevaluate Receptionist and Systems Technician jobs, and to resolve the equal pay vs pay equity issue for the Business Analyst job.

Employee: Sonia G., Jon V. and Patrick Y.

Action: Re-evaluation complete and equal pay question settled. Results and recommendations to Sonia, Patrick, Jon, supv., H.R. for approval.

Bring forward: Respond to results by Feb. 24.

Resolution:

Date: Feb. 20

What's happening?
Sonia response - disagrees with results and recommendations. Job value up by 32 pts. Sonia feels s/be 45 pts, bringing job up to the next band. Supv. unsure on web editing tasks and responsibilities. Sonia to appeal decision to PECttee.

Employee: Sonia G.

Action: Sonia/Supv. to meet with Cttee at next mtg and bring supporting docs and arguments.

Bring forward: Final appeal at March 20 PECttee mtg.

Resolution:

Date: Feb. 22

What's happening?
Patrick response - agrees with results and recommendations. Job value up by 22 pts. No immediate effect on job rate. Patrick will move to next range level.

Employee: Sonia G.

Action: To H.R. for salary adjustment. No job rate change.

Bring forward:

Resolution: Adjustment to next level to show on next pay cheque.

Date: Feb. 23

What's happening?
Jon V. response - agrees with PECttee decision. Business Analyst issue not pay equity.

Employee: Jon V.

Action:

Bring forward:

Resolution: Issue settled